InMotion Gear Rental Terms

By renting from us, you’re agreeing to the following:

Booking & Agreement

When you submit a rental request and we confirm it, your rental is locked in and these terms apply. No signature needed.

Rental Period

• Your rental starts when you pick up the gear

• Gear is due back by 2PM on your return date

• Late returns will be charged extra

Payment & Card on File

• Full payment is due at pickup

• A valid credit card must stay on file during your rental

• Any late fees, extensions, or damage charges will be billed to that card

If your card is locked or declines, we may deny extensions or future rentals.

Deposits

We may require a refundable deposit before pickup.
If everything comes back in good condition, it will be refunded within about 10 business days.

Using the Gear

• Use everything safely and as intended

• Follow all laws and manufacturer guidelines

• Don’t modify, take apart, or remove labels/serial numbers

Who Can Rent

You must be 18 or older to rent or handle pickup/returns.

Condition of Equipment

Our gear may show normal wear, but it will be working properly when you receive it.

If Something Isn’t Working

• Let us know within 24 hours of pickup

• Do not try to fix it yourself

• Bring it back and we’ll replace it or credit you if needed

If you don’t report issues within 24 hours, we’ll assume everything was working when you got it.

Damage or Loss

You are responsible for the gear while it’s in your possession.

If something is damaged, lost, or stolen:

• We may charge for repair or full replacement

• This includes parts, labor, and any related costs

Insurance Option

You can:

• Provide your own insurance (and list InMotion as additionally insured), or

• Allow us to place a hold on your card for coverage

Returns

• Return gear clean and in good condition

• Remove your SD cards and personal items

• If a Memory Card is rent be sure to save a copy of your media as we will not be responsible for any media lost or deleted upon renturn

• Cleaning fees may apply if gear is returned dirty

Cancellations

• You can cancel anytime before pickup

• We can also cancel if needed (rare, but possible)

Availability

Submitting a request does not guarantee availability.
Your rental is confirmed only after we approve it.

Important Notes

• No refunds for unused time if you return gear early

• You can’t sub-rent or lend the gear to someone else

• You’re responsible for anyone you allow to pick up or use the gear

Communication

By renting, you agree we can contact you by phone, email, or text about your rental.

This version keeps you protected but feels way more like how you actually talk.

If you want, I can take it one step further and:

• Tighten it into a 1-page PDF

• Match your InMotion brand voice

• Or split it into “Quick Terms” + “Full Legal Backup” (best of both worlds)

Just tell me how you plan to use it (website, 17hats, PDF, etc.).